Administrative Assistant
Greenwood Village, CO
Part Time
Entry Level
We are looking for a versatile professional to serve as the Administrative Assistant within Grovewood Community Development’s office. Reporting to the Executive Director, you’ll provide support to the Grovewood Community Development office, accomplishing daily administrative functions, and assisting with office management. Your skill set should encompass professional communication, office management, bookkeeping and collaboration.
About You
Administration
Founded in 1995, Grovewood Community Development is a mission-driven affordable housing partner in South Metro Denver creating infrastructure for people of modest means and challenging circumstances to thrive. At Grovewood, we believe that everyone deserves access to a safe and stable place to call home because housing is foundational to human health and wellbeing.
Quality affordable housing provides tangible social and economic benefits not only for residents, but for entire communities. We take pride in the quality of our properties – from design and construction through management, maintenance, services, and programming. As proven community builders with decades of experience successfully navigating the complexities of affordable housing, Grovewood develops and operates affordable housing through strong public and private partnerships. Grovewood programs and services are resident-informed and focus on the health and well-being of residents.
Our Culture
Our team members are dedicated and work in a fast-paced environment with full days – including some evenings and weekends for events – yet remain committed to a healthy work/life balance. While we expect work to be taken seriously, we also know the importance of having fun and the value of enjoying work.
Compensation
This is a hybrid, part-time (0.6), nonexempt, hourly position. The salary range is $20.00 – $25.00 per hour, based on knowledge, skills, and experience. The position includes Grovewood Community Development’s benefit package, including medical, dental, vision, life insurance, holiday pay and paid time off, on a pro-rated basis.
Application Process
To apply, submit a resume and cover letter to
Your application should include a cover letter and resume with a brief description of how you meet the qualifications for the role, and why you are interested in working with a small mission-driven nonprofit organization.
The Legal Stuff
You need to be able to sit or stand for 6 hours per day. While not frequent, you need to reach for, move and/or 25 pounds and use your hands to finger, handle, or feel objects, tools, or controls, mobility to access a wide variety of meeting and work settings, and to perform a variety of tasks that involve standing, walking, sitting, stooping, kneeling, bending, and twisting, occasionally climbing stairs or using an elevator, possibly reaching chest high and overhead for materials, with reasonable accommodation.
Grovewood Community Development is committed to the principle of equal employment opportunity for all team members and to providing a work environment free of discrimination and harassment. All employment decisions at Grovewood Community Development are based on business needs, job requirements and individual applicant qualifications, without regard to race, color, religion, or belief, ancestry, age, sex (including pregnancy, sexual orientation, and gender identity), family or parental status, or any other status protected by law. Grovewood Community Development will not tolerate discrimination or harassment based on any of these characteristics.
Administrative Assistant
The Position We are looking for a versatile professional to serve as the Administrative Assistant within Grovewood Community Development’s office. Reporting to the Executive Director, you’ll provide support to the Grovewood Community Development office, accomplishing daily administrative functions, and assisting with office management. Your skill set should encompass professional communication, office management, bookkeeping and collaboration.
About You
- You have excellent communication skills, with the ability to communicate with a variety of audiences.
- You have superb organizational skills, with the ability to coordinate meetings and events.
- You are adaptable to produce and meet deadlines in a fast-paced, multi-task and changing environment.
- You can work independently and as part of a team.
- You have a valid driver’s license with reliable transportation and auto insurance, as traveling between metro locations is required.
- You have the ability to effectively work on a hybrid work schedule.
- You have the ability to speak, understand, and communicate effectively in English, in person and in writing.
Administration
- Oversee day-to-day office procedures and office supplies.
- Primary point of contact for office vendors.
- Initial contact for phone calls and messaging for the office.
- Schedule and coordinate meetings and events logistics, secure venue and set up of audio/visual equipment and services, prepare and distribute materials, send event notifications and reminders, engage catering services, purchase meeting supplies, and other duties.
- Provide administrative support to staff members, including scheduling appointments, meetings, assisting with events, and arranging travel and lodging.
- Coordinate Information Technology systems, service, support, and equipment in collaboration with third-party administrator.
- Perform clerical duties, including answering phones, maintaining, and updating records, mailing, faxing, filing, maintaining office equipment, and conducting inventory.
- Assist with social media postings.
- Provide administrative support for accounts payable, bank deposits, financial software maintenance, recordkeeping, and report generation.
- Create, foster, and maintain a positive and professional relationship with staff, third-party administrators and vendors, the Board of Directors, and service providers.
- Assist with vendor communication, Board of Director notices and documents, attend Board of Director meetings and prepare minutes.
- Provide various support for Healthy Lifestyle staff, and resident programs, events, and activities.
- Completion of a 2-year degree preferred, or any equivalent combination of education and/or experience.
- A minimum of 2 years of experience in office administration; working in a small nonprofit organization, real estate development/lending, and/or property management company preferred; or any equivalent combination of experience, lived experience, and/or special skills.
- Computer skills including Microsoft Office Suite, PowerPoint, and online video conferencing (including Zoom), Microsoft Office Teams, and other comparable virtual platforms are required. Basic skills in social media platforms, graphic design, (Canva), cloud storage service (Microsoft OneDrive), and document storage and management are preferred.
- Organizational skills, written and oral communication skills, attention to detail, and ability to prioritize work and tasks. Adaptability to produce and meet deadlines in a fast-paced, multi-task and changing environment, and the ability to work independently and as part of a team.
- The ability to embrace, support, and integrate Grovewood Community Development’s philosophies to promote and demonstrate its commitment to diversity, inclusion, equity, and justice.
Founded in 1995, Grovewood Community Development is a mission-driven affordable housing partner in South Metro Denver creating infrastructure for people of modest means and challenging circumstances to thrive. At Grovewood, we believe that everyone deserves access to a safe and stable place to call home because housing is foundational to human health and wellbeing.
Quality affordable housing provides tangible social and economic benefits not only for residents, but for entire communities. We take pride in the quality of our properties – from design and construction through management, maintenance, services, and programming. As proven community builders with decades of experience successfully navigating the complexities of affordable housing, Grovewood develops and operates affordable housing through strong public and private partnerships. Grovewood programs and services are resident-informed and focus on the health and well-being of residents.
Our Culture
Our team members are dedicated and work in a fast-paced environment with full days – including some evenings and weekends for events – yet remain committed to a healthy work/life balance. While we expect work to be taken seriously, we also know the importance of having fun and the value of enjoying work.
Compensation
This is a hybrid, part-time (0.6), nonexempt, hourly position. The salary range is $20.00 – $25.00 per hour, based on knowledge, skills, and experience. The position includes Grovewood Community Development’s benefit package, including medical, dental, vision, life insurance, holiday pay and paid time off, on a pro-rated basis.
Application Process
To apply, submit a resume and cover letter to
Your application should include a cover letter and resume with a brief description of how you meet the qualifications for the role, and why you are interested in working with a small mission-driven nonprofit organization.
The Legal Stuff
You need to be able to sit or stand for 6 hours per day. While not frequent, you need to reach for, move and/or 25 pounds and use your hands to finger, handle, or feel objects, tools, or controls, mobility to access a wide variety of meeting and work settings, and to perform a variety of tasks that involve standing, walking, sitting, stooping, kneeling, bending, and twisting, occasionally climbing stairs or using an elevator, possibly reaching chest high and overhead for materials, with reasonable accommodation.
Grovewood Community Development is committed to the principle of equal employment opportunity for all team members and to providing a work environment free of discrimination and harassment. All employment decisions at Grovewood Community Development are based on business needs, job requirements and individual applicant qualifications, without regard to race, color, religion, or belief, ancestry, age, sex (including pregnancy, sexual orientation, and gender identity), family or parental status, or any other status protected by law. Grovewood Community Development will not tolerate discrimination or harassment based on any of these characteristics.
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